Introduction

Microsoft is making a major change to how licenses are enforced for Dynamics 365 Finance and Operations (D365FO), which will affect almost all customers using this platform.

In the past, organisations could let employees access D365FO without a specific user license, which wasn’t compliant, but Microsoft didn’t enforce it either. This leniency is coming to an end.

Starting November 1, 2025, Microsoft will block access to D365FO for users without a proper license. This isn’t just a suggestion; it’s a scheduled enforcement already in progress.

At Veriland Consulting Ltd., we help you avoid disruptions, ensure compliance, and even reduce costs through innovative licensing strategies.

What’s Changing?

Microsoft is moving from passive license checks to active license enforcement in D365FO. Here’s what you need to know:

Many organisations have unknowingly allowed access for users without the appropriate licenses. After November 1, 2025, that will no longer be possible.

What Are the Risks?

If you’re not prepared by the enforcement date, you could face serious issues:

• Users will be blocked from D365FO, impacting essential functions like invoicing or reporting.
• Business operations may be disrupted if key staff are locked out.
• You might need to purchase additional licenses unexpectedly, or risk compliance penalties if audited by Microsoft.
• Over-licensing can also be risky, as you might be paying for full licenses when lighter options would suffice.

This isn’t just a technical issue; it poses real licensing and operational risks.

Veriland’s Services: Your Path to Compliance and Savings

We see this change as an opportunity to improve and optimise your Dynamics environment. Here’s how we can help:

1. License Audit and Compliance Assessment

We’ll review your current F&O users against required license types, using:

• Microsoft’s reporting tools
• Internal license mapping based on roles
• Advanced tools like Fastpath (optional)

You will receive a gap report identifying over-licensed, under-licensed, or no longer needed.

2. Role Optimisation

Licensing in D365FO is determined by security roles, not just job titles. If roles are too broad, users may require expensive licenses.

We offer:

• Review and redesign of security roles
• Reassignment to appropriate license levels (Finance, SCM, Activity, Team Members)
• Cost reduction opportunities

This results in compliance and savings.

3. External Integration Without Licenses

Not everything needs to happen within D365FO. We help create:

• Customer and vendor portals for tasks like invoice submission.
• Power Apps interfaces for users who don’t need full access.
• Workflow integrations to streamline data input, following Microsoft’s licensing rules.

4. License Assignment & Lifecycle Management

We assist with:

• Correct license assignment in Microsoft 365 Admin Centre.
• Aligning licenses with onboarding/offboarding processes.
• Keeping your user base streamlined.

We can also advise you on the best license types for various roles.

Common Scenarios We’ve Helped With

Scenario	Solution
40 warehouse users logging into D365FO UI with full licences	Replaced with handheld devices using Warehouse App in device mode → Saved £15,000/year
Dozens of AP clerks manually posting invoices	Built Power App for external submission, integration posts into F&O → Team Members only needed
Sales users just need to approve POs	Roles adjusted + workflow through Outlook approvals → Reduced full licence count by 20%
Shared kiosk access for contractors	Implemented device licences and simplified access control

Summary: Act Now, Avoid Disruption Later

The November 1, 2025 deadline is approaching quickly. Businesses that prepare now will remain compliant and avoid unexpected costs.

Veriland Consulting Ltd. offers a fast-track compliance and optimization service tailored to your needs. Whether you require an audit, solutions, or planning, we’re here to help.

📞 Ready to get started?

Contact us for a D365FO License Compliance Workshop today.✉️ [email protected]🌐 www.veriland.co.uk

Let’s turn Microsoft’s enforcement into a strategic advantage together!

Feel free to ask for any specific changes or further simplification!