Project cost controls, subcontractor management, and real-time margin visibility. Fixed-price implementations for AEC firms.
Architecture, engineering, and construction firms share a common reality — every pound of revenue is earned through projects, every margin is won or lost in project delivery, and every business decision depends on accurate project data. Yet most AEC firms still run on disconnected systems: one for estimating, another for accounts, spreadsheets for cost tracking, and a filing cabinet for subcontractor paperwork.
Dynamics 365 provides AEC firms with a single platform for project cost controls, resource scheduling, subcontractor management, billing (including applications for payment and retentions), CRM for bid management, and financial reporting. Committed costs sit alongside actuals. Cost-to-complete forecasts update in real time. Subcontractor applications, CIS deductions, and retention releases are managed in the same system as your ledger.
Veriland delivers fixed-price D365 implementations for UK AEC firms — from architecture practices and engineering consultancies to tier-2 and tier-3 contractors. We understand the economics of project-based businesses: the difference between certified and applied, the cash flow impact of retentions, and why your QS needs a different view from your FD.
No real-time view of costs vs. budget. Committed costs (orders placed but not yet invoiced) invisible until it is too late. Cost overruns discovered at month-end.
Applications for payment, contra charges, retentions, CIS deductions, and defects liability tracking managed in spreadsheets or disconnected systems.
Slow billing cycles, disputed applications, and retention lock-up consuming working capital. No forward view of cash flow across the project portfolio.
People, plant, and equipment allocated by phone calls and whiteboards. No visibility of availability, utilisation, or forward demand across projects.
Variation orders tracked informally, leading to revenue leakage. No systematic process for capturing, pricing, and billing variations.
CDM regulations, CSCS certifications, environmental compliance, and health & safety documentation adding overhead with limited system support.
Project accounting, cost controls, subcontractor management, and CIS compliance for mid-market contractors and consultancies.
Multi-entity contractors with advanced project controls, intercompany billing, and joint venture accounting.
Bid management, framework tracking, pre-qualification, and client relationship management.
Cost vs. budget dashboards, earned value, cash flow forecasting, and portfolio-level project KPIs.
“For the first time, our QS team and finance team are looking at the same numbers. Project cost reports update as orders are placed, not weeks later. The fixed-price approach meant we could budget the implementation like any other project — no scope creep, no surprises.”
Finance Director, Finance Director at UK Construction Group
Yes. D365 project modules provide real-time cost tracking against budget at the project, phase, work package, and cost code level. Committed costs (purchase orders, subcontract orders) are captured alongside actuals, giving a true cost-to-complete picture rather than just costs-to-date.
D365 supports subcontractor management with purchase orders, applications for payment, contra charges, retention tracking, and defects liability period management. Subcontractor costs flow directly into project cost reports alongside labour and materials.
Yes. D365 supports applications for payment (interim valuations), retention deductions, variation orders, daywork sheets, and milestone billing. Invoices can be generated against certified valuations with automatic retention calculations.
Yes. Both client-side retentions (amounts withheld from your applications) and subcontractor retentions (amounts you withhold) are tracked with automatic release triggers at practical completion and end of defects liability period.
D365 provides resource scheduling with skills, certifications, and availability tracking. For construction, this extends to plant and equipment scheduling. Power BI dashboards show utilisation across people, plant, and projects.
A Business Central implementation for a small-to-mid-sized AEC firm typically takes 6–10 weeks. Larger contractors or multi-entity groups needing F&O with advanced project controls and intercompany billing may take 12–16 weeks.
Yes. We regularly migrate from Coins, Sage 200 Construction, Integrity, Evolution, ConQuest, and bespoke systems. Project data, cost codes, subcontractor records, and opening balances are migrated with full validation.
Yes. Business Central supports CIS deduction calculations, monthly returns to HMRC, and subcontractor verification. CIS status per subcontractor is maintained and applied automatically to payment calculations.
Book a discovery call to discuss how D365 can transform project cost controls, subcontractor management, and billing for your AEC business — at a fixed price.
Or call us directly: 01625 569 777
