A pump bearing is failing at a remote SPS. The part isn't in stock. Follow the procurement chain \u2014 from automated requisition to doorstep delivery \u2014 powered by MaxWater and VeriConnect.
MaxWater’s predictive maintenance system has flagged a bearing failure at a remote SPS. A work order is created — but when the system checks the nearest depot inventory, the exact SKU isn’t in stock. Instead of waiting for someone to notice, MaxWater automatically initiates the procurement workflow. The clock is ticking: 14 days until predicted failure, but the operations team wants this fixed this week.
MaxWater queries the approved supplier catalogue, cross-referencing lead times, pricing tiers, and framework agreements. It identifies two suppliers who can deliver same-day — one via emergency courier, one from a regional hub 30 miles away. The system scores each option by total cost (including delivery), historical reliability, and the framework pricing band. The cheaper option has a 97% on-time delivery record. Decision made.
A purchase requisition is generated automatically with the correct GL codes, cost centre, and budget allocation. The bearing costs £180 — well under the emergency threshold of £500. It skips the normal three-stage approval workflow and routes directly to the procurement manager’s dashboard for visibility only. The audit trail captures everything: who triggered it, why, which work order it’s linked to, and which budget line absorbs the cost. Total time from trigger to requisition: 90 seconds.
The purchase order is transmitted electronically via VeriConnect — Veriland’s EDI and integration platform. No email attachments, no PDF purchase orders lost in inboxes. The supplier’s system receives a structured PO that maps directly into their order management. Confirmation comes back in 8 minutes: part dispatched from their Midlands warehouse. ETA: 2 hours. MaxWater updates the work order with the delivery window so the field engineer knows exactly when to expect the part at the depot.
The bearing arrives at the depot within the 2-hour window. A depot operative scans it in via MaxWAM’s mobile app — barcode scan, visual inspection, quantity check. Stock levels update instantly across the system. MaxWater links the goods receipt to the purchase order, the work order, and the asset record — creating an unbreakable chain of custody. The field engineer gets a notification: part ready for collection. He’s already en route.
The bearing cost is automatically allocated to the correct AMP programme, capital expenditure code, and asset lifecycle record. Finance sees the spend in real time — no month-end surprises, no manual journal entries, no spreadsheet reconciliation. The cost flows through to the project’s committed spend, updating the forecast automatically. When the invoice arrives in three days, the three-way match (PO → goods receipt → invoice) will clear it without human intervention.
MaxWater logs every data point from this transaction: response time (8 minutes), delivery accuracy (on time, correct part, correct quantity), and the part’s condition on arrival. Over time, this data builds a comprehensive supplier performance profile. When framework contracts come up for renewal, procurement managers have hard evidence — not opinions — to negotiate from. The best suppliers get more volume. The worst get noticed. Every transaction makes the supply chain smarter.
From work order trigger to part in the engineer's hands \u2014 fully automated, fully tracked, fully costed. No phone calls, no chasing, no surprises.
